<< Click to Display Table of Contents >> Navigation:  »No topics above this level« Appendix A: Text Editor Toolbar Buttons

This appendix will explain the purpose of all of the text editor toolbar buttons.  This covers the toolbars in the main topic editor; the other editors may not have every toolbar button mentioned here and may also have additional ones.  Each button has a pop-up hint that appears when the cursor hovers over it (provided it is active).

 

Font

•Font Selector: Used to change text from one font to another.

•Font Size: Used to change the size of text.

•Text Color: Used to change the color of text.

•Text Background Color: Used to highlight text.

•Paragraph Color: Used to highlight an entire paragraph. Simply click anywhere in the paragraph and select a color from the Paragraph Color drop down. This is also great to color the background of a table cell. In the example below, the green represents the paragraph highlighting. Any text background color (yellow) will show instead of paragraph highlighting.
       Ex: This is an example of line highlighting and paragraph highlighting

•Bold: Used to make text Bold.

•Italics: Used to make text Italicized.

•Underline: Used to underline text.

•Strikeout: Used to put a line through the center middle of text. Can be used to denote something that should be removed.

•Subscript: Used to format text in subscript, like when citing a reference (The sky is blue3).

•Superscript: Used to format text in superscript, like the “2” when describing area (1400 feet2).

•Protect Text: Used to prevent editing of text by another report writer. When locked, text appears in the locked text color (default is maroon) and cannot be added to, changed or deleted. Highlight the text and press this button to lock; highlight and press again to unlock. This is a privileged toolbar option: only available if you are a licensed as being the owner of the company and either editing a template or have the option to allow lock/unlock enabled for non-templates.

•Cloakable Text: Used to make a highlighted line of text into cloakable (show/hide) text.

•Linked Text: Used to create linked text to be able to duplicate text in other sections of the report, such as a summary.  You can also create a hyperlink to either an external website or to another topic with in the same report. For example: you can mention epa.gov and hyperlink to the site. Or you can say, “See Limitations section” and add a hyperlink that shoots the reader straight to that topic. Both of these would only work in the PDF versions of reports.  Refer to the topic Linked Text for more information.

 

Paragraph

•Show/Hide Paragraph Attributes: Used to show advanced attributes like the paragraph symbol.

•Left Align: Used to align a paragraph to the left-hand margin.

•Center Align: Used to align a paragraph directly between the left and right margin.

•Justified Alignment: Used to align a paragraph so that the text meets both margins. Some extra word spacing is often added to make this happen. If a line does not come close to the right edge, it does not get stretched.

•Right Justified: Used to align a paragraph with the right margin. Often used with tables that contain dollar amounts.

•Bulleted List: Used to start a bulleted list of items.

•Numbered List: Used to start or resume a numbered list of items.

•Move Up One Level: Used to do the opposite of Move Down One Level.

•Move Down One Level: Used to indent text. For lines of text, this is like pressing tab. For bulleted or numbered lists this makes an item a sub of the one before. For example: You might have “Trees” and then Move Down One Level and have “Birch”, “Pine” and “Willow”.

•Turn off Borders: Used to remove all borders from the selected cell(s).

•All Borders: Used to show all borders of the selected cells.

•Outside Borders: Used to show the outside (parameter) borders of the selected cell(S).

•Inside Borders: Used to show only the inside (touching) borders of two or more selected cells.

•Top Border: Used to show only the top-most border of the selected cell(S).

•Right Border: Used to show only the right-most border of the selected cell(S).

•Bottom Border: Used to show only the bottom-most border of the selected cell(S).

•Left Border: Used to show only the left-most border of the selected cell(S).

 

Edit

•Undo: Used to reverse the previous action. Some actions, like inserting a table are broken down into smaller parts and can take several undo's to remove.

•Redo: Used to redo the last undone action.

•Delete: Used to delete selected text or images. Equal to the delete button on your keyboard.

•Cut: Used to remove text or images from where they are and put them in the virtual clipboard.

•Copy: Used to place a copy of text or images onto the virtual keyboard.

•Paste: Used to put the last cut or copied item from the virtual keyboard onto the text area.

•Paste (stamp) Text Attributes: Used to apply a set of saved attributes (font, size, style, etc) to selected text.

•Spellcheck: Used to perform a spellcheck on the current topic.

•Find: Used to find a word or phrase throughout the entire document.

 

Table

•Create Table: Used to insert a table into the text area. The number of rows and columns are specified at this point, but more can be added or deleted.

•Select Row: Used to highlight an entire row depending on where the cursor currently is.

•Select Column: Used to highlight an entire column depending on where the cursor currently is.

•Insert Row: Used to insert a new table row below the selected row.

•Delete Row: Used to delete the entire row including the selected cell.

•Insert Column: Used to insert a new table column to the right of the selected cell.

•Delete Column: Used to delete the entire table column including the selected cell.

•Divide Cell: Used to divide in the selected cell in half.

•Join Selected Cells: Used to join one or more cells in the same row or column into one cell.

 

Tools

•Insert Picklist: Used to add a picklist (drop-down menu) to the text area.

•Insert Tag: Used to add a tag (auto-fill field) to the text area.

•Signature Tool: Used to sign a document with a mouse or for touch screens, a finger or stylus. Open a signature pad where the report writer can sign and insert the signature as an image file.

•Insert Check Box: Used to add a check box to the text area. A report writer can actually check off this box while filling out the report.

•Insert Horizontal Line: Used to add a horizontal line (alternate method is to use paragraph borders).  A prompt will ask for the width and color.

•Insert Page Break: Used to create a new blank page beneath the current page and send all content after the break down to the newly created page.

•Insert Formula: Used to insert very simple math equations into table cells. Equations are covered in more detail in the Expressions chapter of this guide.

•Insert Symbol: Used to insert symbols such as “©”, “÷” or “˚” into the text area.

•Mark Topic as Complete: Used to lock the current topic to editing. The topic background will turn yellow, the “page and checkmark” symbol will show up in the navigation, and the topic cannot be edited in any way. Press again to unlock.

 

Imaging

•Insert Photo: Used to insert a scaled image into the text area (best for photos).

•Insert Diagram: Used to insert an unscaled image into the text area (best for diagrams or scanned documents).

•Insert Video: Used to insert an existing video file.

•Open Camera App: Used to invoke to configured camera tool and/or monitor the capture folder for new images.

•Open Video Capture Tool: Used to open the video capture tool to capture and insert video.

 

View

•Fit to Pagewidth: Used to auto-zoom to fit the page within the editor width

•Zoom In: Used to zoom the text area in. Using this turns off the Fit to Pagewidth button.

•Zoom Out: Used to zoom the text area out. Using this turns off the Fit to Pagewidth button.